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Ministry of Defence Jobs 2026 in Rawalpindi — 3 Stenotypist & UDC Posts

Ministry of Defence (Defence Division) — Rawalpindi, Pakistan (Defence Division, Pak Secretariat No. II)

By Muhammad Younus, Editor Posted: 27 Oct 2026 Updated: 04 Nov 2026 13 min read

Ministry of Defence Jobs 2026 in Rawalpindi offer 3 regular posts for Balochistan-domicile candidates, and the last date to apply is 11 November 2026. The Defence Division has invited applications for two Stenotypist posts in BPS-14 and one Upper Division Clerk (UDC) post in BPS-13, all based in Rawalpindi and all open only to candidates holding a Balochistan domicile. Applications are accepted online only through the National Job Portal, and the advertisement belongs to the Balochistan Initiative, the special federal drive that reserves posts across ministries for Balochistan-domicile candidates. Both posts ask for Intermediate education, but the skills differ sharply: the Stenotypist must command shorthand at 80 words per minute and typing at 40 words per minute, while the UDC must be computer literate and complete a three-week Basic IT Training Course during probation.

About Ministry of Defence (Defence Division)

The Ministry of Defence is the federal ministry that oversees Pakistan's defence policy and the administration of the armed forces, and the Defence Division is the arm of the ministry that carries that work day to day. Its offices in Rawalpindi, around Pak Secretariat No. II, sit at the centre of the country's defence administration: policy files, service matters, inter-service coordination and the civilian secretariat that keeps the armed forces' administrative machinery running. The people who keep that machinery running are not only officers and uniformed staff but the civilian clerical and secretarial cadres — stenotypists who take dictation in meetings where the words matter, and upper division clerks who maintain the files, registers and correspondence on which decisions depend. The Balochistan Initiative, under which these three posts are advertised, is a special recruitment drive that opens federal posts in ministries and departments specifically to candidates holding a Balochistan domicile, with district-level employment cells helping residents take part. For a Balochistan-domicile candidate with Intermediate education and strong shorthand or clerical skills, a regular post in the Defence Division is therefore a genuine federal appointment in Rawalpindi, with the pay scale, allowances and service protections of a regular government post, rather than a short contract or a daily-wage engagement.

Vacant Positions — Post-Wise Details

Three regular posts are open in two cadres, both at the Defence Division in Rawalpindi and both reserved for Balochistan-domicile candidates. The Stenotypist posts are the larger share of the round, and the single UDC post completes it.

• Stenotypist: Posted at the Defence Division, Rawalpindi. Work includes taking dictation, transcribing it accurately, typing official documents, handling receipt and issue work, and maintaining the officer's diary and confidential papers.
• Upper Division Clerk (UDC): Posted at the Defence Division, Rawalpindi. Work includes ministerial and clerical duties, maintaining records, files and registers, diary and dispatch work, and preparing official documents. A three-week Basic IT Training Course including MS Office, conducted by NITB, must be completed during probation.

Eligibility Criteria — Who Can Apply

• Valid Balochistan domicile — the advertisement is open only to candidates holding a Balochistan domicile certificate.
• For Stenotypist: Intermediate or an equivalent qualification from a recognised Board.
• For Stenotypist: minimum shorthand speed of 80 words per minute and minimum typing speed of 40 words per minute.
• For Stenotypist: computer literacy, as the post involves typed transcripts and electronic records.
• For UDC: Intermediate (FA, FSc, ICS, DAE or equivalent) from a recognised Board.
• For UDC: computer literacy, with a compulsory three-week Basic IT Training Course including MS Office, conducted by NITB, to be completed during the probation period.
• Age between 18 and 30 years for both posts, with five years of general age relaxation admissible under the federal age relaxation rules.
• Additional relaxation provisions for eligible categories, including government servants with the required continuous service, eligible ex-servicemen, eligible widows, sons or daughters of deceased civil servants, and eligible persons with disabilities, as per the advertisement and government rules.
• Where a candidate qualifies under more than one relaxation heading, only one category of relaxation is allowed.
• No specific number of years of prior experience is specified in the reports of the advertisement for either post.
• Government servants must apply through the proper channel, as the federal rules require.
• Candidates must meet the prescribed qualification, age and skill conditions as on the closing date, 11 November 2026.

Ministry of Defence Jobs 2026 are restricted at the very first gate: only candidates holding a Balochistan domicile can apply, because all three posts are advertised under the Balochistan Initiative for the Defence Division. A candidate from any other province, however well qualified, is not eligible for this round, and the domicile certificate is therefore the first document to check before anything else. The second gate is education, and it is the same for both posts: Intermediate or an equivalent qualification from a recognised Board, with the UDC post accepting FA, FSc, ICS, DAE or an equivalent stream. The third gate is skill, and here the two posts part ways. The Stenotypist must demonstrate shorthand at 80 words per minute and typing at 40 words per minute, and must be computer literate — a combination that reflects the daily work of taking dictation from an officer and turning it into clean, accurate transcripts under time pressure, while also handling receipt and issue work and the officer's diary. The UDC must be computer literate and must complete a three-week Basic IT Training Course including MS Office, conducted by the National Information Technology Board, during the probation period, since the post's work is built on electronic records, diary and dispatch systems and the preparation of official documents. The fourth gate is age. The advertised limit for both posts is 18 to 30 years, with five years of general age relaxation admissible under the federal rules, and the reports describe further relaxation provisions for eligible categories — government servants with the required continuous service, eligible ex-servicemen, eligible widows, sons or daughters of deceased civil servants, and eligible persons with disabilities — with only one category of relaxation allowed where a candidate qualifies under more than one. Age, qualification and skill are assessed as on the closing date, so a shorthand or typing certificate that is not yet in hand, or an age that crosses the limit by 11 November 2026, should be checked before applying.

Salary & Benefits

The advertisement does not print a monthly salary figure for either post, and this article does not invent one. Some secondary bulletins attach estimated monthly figures to these posts, but those figures are estimates, not figures printed in the advertisement, and this article deliberately does not repeat them. What can be said honestly is how the two posts are structured. Both are regular federal posts on the Basic Pay Scale: the Stenotypist sits in BPS-14 and the UDC in BPS-13, which means each is paid under the federal pay scale for its grade with the allowances that attach to a regular federal appointment, rather than on a lump-sum contract or a daily wage. Candidates who need an exact monthly figure before deciding should therefore read the full advertisement on the National Job Portal, where the pay and allowance detail for the post is set out, and should treat any salary figure quoted by unofficial social media posts about this round with caution.

Selection Process

Selection follows the pattern the reports of the advertisement describe for this Balochistan Initiative round. Applications submitted online through the National Job Portal are screened against the eligibility conditions: Balochistan domicile, Intermediate education, the shorthand and typing speeds for the Stenotypist post, computer literacy for both posts, and the age limit as on the closing date. The reports state that recruitment for posts in BPS-1 to BPS-16 under this initiative is conducted through walk-in interviews, with no entry test or written test, and that district-level employment cells help facilitate the process so that residents can take part at the district level. Candidates should therefore follow the interview arrangements communicated through the department or the relevant employment cell, and through their National Job Portal account, rather than waiting for a written-test roll number slip. Only shortlisted candidates are contacted, and no travelling or daily allowance is paid for appearing in the recruitment process. Candidates must provide correct information and supporting documents when required, and the department's decision after the process is final. Because the reports differ slightly in wording between shortlisting and walk-in interview arrangements, candidates should read the instructions on their own NJP listing and call letter as the authoritative version for their post.

Documents Required

• Computerised National Identity Card (CNIC), valid and matching the domicile record.
• Balochistan domicile certificate, valid and in the candidate's own name.
• Intermediate certificate (FA, FSc, ICS, DAE or equivalent) from a recognised Board.
• Shorthand and typing speed certificates showing 80 words per minute shorthand and 40 words per minute typing (Stenotypist post).
• Computer literacy certificate or proof, where available, for both posts.
• Recent passport-size photographs, as required by the online form.
• Experience certificates, if any relevant experience is being claimed.
• No Objection Certificate for government servants applying through the proper channel.
• Discharge or retirement papers for eligible ex-servicemen claiming relaxation.
• Death and relationship certificates for a widow, son or daughter claiming the deceased-employee relaxation.
• Disability certificate, where the relevant relaxation is claimed.
• Printed or saved copy of the submitted National Job Portal application, kept for the interview stage.

Terms & Conditions

The advertisement's conditions are strict on the points that usually cause rejections. Only eligible candidates holding a Balochistan domicile should apply, and a separate online application must be submitted for each post, since duplicate applications for the same post are not entertained. Candidates must provide correct information and supporting documents when required, and incomplete applications are not entertained. Age relaxation follows the federal rules, with five years of general relaxation admissible, and only one category of relaxation allowed where a candidate qualifies under more than one. No travelling allowance or daily allowance is paid for appearing in the recruitment process. The department reserves the right to cancel the recruitment process at any stage without assigning a reason, and its decision after the process is final. The UDC post carries a compulsory three-week Basic IT Training Course including MS Office, conducted by NITB, during the probation period. Candidates should read the full advertisement on the National Job Portal before applying, since this article summarises the reports of that advertisement and cannot replace it.

Frequently Asked Questions